Effective date: 05/02/2026
This Privacy Policy explains how Machen Village Hall (“we”, “us”, “our”) collects, uses, shares and protects personal information when you use the website https://machenvillagehall.org (“the Site”). Machen Village Hall is a community hall and events venue in Machen, Wales.
We may collect personal data that you voluntarily provide, such as:
• Name and contact details (e.g., email address, phone number) when you make an enquiry or booking request
• Booking information (e.g., event dates, services requested)
When you visit the Site, we may automatically collect technical and usage data such as:
• IP address
• Browser type and version
• Pages viewed and actions taken
• Date, time and duration of visits
This data helps us administer the Site and improve performance.
We use your personal information to:
• Respond to your enquiries or booking requests
• Manage and administer bookings and services
• Improve our services and website experience
• Comply with legal requirements
We will not use your personal data for marketing unless you have explicitly consented.
We do not sell or rent your personal information to third parties. We may disclose your information:
• To our committee members and service providers who help manage bookings
• When required by law or to protect rights or safety
Third-party services (e.g., analytics or embedded content) may collect data independently.
We use cookies and similar tools to collect information about your browsing behaviour. See our Cookies Policy below for details.
We implement reasonable technical and organisational safeguards to protect your personal data against unauthorised access, loss or misuse. However, no data transmission over the internet is fully secure.
We retain personal data only as long as necessary to fulfil the purpose for which it was collected or as required by law (for example, for accounting or record-keeping).
Under UK data protection law you may have rights including:
• Requesting access to your personal data
• Asking for correction or deletion of your data
• Objecting to processing where it affects your rights
Please contact us (details below) to exercise your rights.
If you have any questions about this Privacy Policy or your data rights, contact:
📧 info@machenvillagehall.org
📞 01633 440330
We may update this Privacy Policy from time to time. The updated version will be posted on the Site with a revised date.
